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 AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, OCTOBER 8, 2019
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE



1.

CALL TO ORDER

2.

ROLL CALL

3.

MOMENT OF REFLECTION

4.

Flag Salute:

Kiwanis of Greater Pismo Beach
5.

Agenda Review:

5.a. Closed Session Announcements 
The Mayor or City Attorney will announce reportable actions taken, if any, from the following meeting.

Regular City Council Meeting of September 24, 2019:

a) Conference With Legal Counsel- Existing Litigation pursuant to Government Code Section 54956.9(d)(1): 5 Cases
- Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214.
- Name of Case:  JC and Elsie Teixiera Family LP et al., Santa Barbara Superior Court, Case Number 19CV02086 
- Name of Case: Kieran L Adam, et al. Santa Barbara Superior Court, Case Number 19CV02091
- Name of Case:  JC and Elsie Teixiera Family Limited Partnership, San Luis Obispo Superior Court, Case Number 19CV-0230
- Name of Case: Koch California LTD et al., San Luis Obispo Superior Court, Case Number 19CV-0227

5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.

SPECIAL PRESENTATIONS

6.a.

Honorary Proclamation Recognizing Dick Blankenburg

6.b.

Honorary Proclamation Declaring October 2019 as Domestic Violence Awareness Month

6.c.

Honorary Proclamation Declaring October 6-12, 2019 as Fire Prevention Week

6.d.

Presentation by Community Development Department Summer Interns from Arroyo Grande High School

7.

COMMUNITY COMMENTS AND SUGGESTIONS:

This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.

CONSENT AGENDA:

The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.
8.a.

Consideration of Cash Disbursement Ratification

Recommended Action: Ratify the listing of cash disbursements for the period September 16, 2019 through September 30, 2019.
8.b.

Consideration of Approval of Minutes

Recommended Action: Approve the minutes of the Regular City Council Meeting of September 24, 2019, as submitted.
8.c.

Consideration of Cancellation of the December 24, 2019 City Council Meeting

Recommended Action: Cancel the regularly scheduled Council meeting of December 24, 2019 due to the holiday.
8.d.

Consideration of an Award of Contract to Ferravanti Grading & Paving for Construction of the 2019 Street Repairs Project, PW 2019-01

Recommended Action: 1) Award a contract for the 2019 Street Repairs Project to Ferravanti Grading & Paving in the amount of $936,275.90; and 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $93,627.59, for unanticipated costs during the construction phase of the project.
8.e.

Consideration of Acceptance of the Lift Station No. 1 Force Main Replacement Project, PW 2017-07

Recommended Action: 1) Accept the project improvements as constructed by Lyles Utility Construction, LLC in accordance with the plans and specifications for the Lift Station No. 1 Force Main Replacement project, PW 2017-07; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.
8.f.

Consideration of Acceptance of the 2019 Concrete Repairs Project, PW 2019-02

Recommended Action: 1) Accept the project improvements as constructed by CalPortland Construction in accordance with the plans and specifications for the 2019 Concrete Repairs Project, PW 2019-02; 2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.
8.g.

Consideration of Time Extension 19-007; One Year Time Extension in Accordance with the Arroyo Grande Municipal Code; Location – 1271 and 1281 James Way; Applicant – Russ Sheppel; Representative – James Coleman; Steadfast Companies

Recommended Action: Adopt a Resolution approving a one-year time extension for Amended Conditional Use Permit 15-001, Variance 15-001, and Lot Line Adjustment 16-001(Time Extension 19-007) for property located at 1271 and 1281 James Way.
8.h.

Consideration of a Contract Services Agreement with Quincy Engineering, Inc. to Include Engineering Design and Environmental Services for the Traffic Way Bridge Replacement Project

Recommended Action:  Approve and authorize the Mayor to execute a Contract Services Agreement with Quincy Engineering, Inc. in the amount of $1,237,398 for engineering design and environmental services on the Traffic Way Bridge Replacement Project.
8.i.

Consideration of a Resolution Authorizing the City Manager to Submit an Application for the SB2 Planning Grants Program (Staff Project 19-005)

Recommended Action: Adopt a Resolution authorizing the City Manager to submit an application for SB2 Planning Grant Funds and execute any agreements necessary for the use of grant funds.
9.

public hearings:

None.
10.

OLD BUSINESS:

10.a.

Consideration of Temporary Use Permit Case No. 19-011; Authorizing “Halloween in the Village” on Thursday, October 31, 2019 and Directing Staff to Implement Related Safety Measures Including No Parking Zones, Street Closures and Warning Devices; Applicant – Krista Bandy, Hello Village

Recommended Action: Adopt a Resolution approving Temporary Use Permit 19-011 and appropriating $5,000 from the General Fund Reserves for the event.
10.b.

Consideration to Approve Construction Plans and Specifications, Authorize the Solicitation of Bids, and Approve an Eighth Amendment to Agreement for Consultant Services with Quincy Engineering, Inc. for the Bridge Street Bridge Rehabilitation Project, PW 2020-01

Recommended Action: 1) Approve the construction plans & specifications for the Bridge Street Bridge Rehabilitation Project, PW 2020-01; 2) Authorize the City Clerk to advertise for construction bids; 3) Approve and authorize the Mayor to execute an Eighth Amendment to the Agreement for Consultant Services ("Eighth Amendment") with Quincy Engineering, Inc. for design support services during construction of the subject project.
11.

new business:

None.
12.

COUNCIL COMMUNICATIONS:

Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda.  Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
13.

closed session:

a) CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION.  
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: One potential case
The City received a Notice of Violation of the California Voting Rights Act.

b) CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8:
Property:                         400 Old Ranch Road, APN 007-011-056
Agency negotiators:       James Bergman, City Manager; Teresa McClish, Community Development Director
Negotiating parties:        Kamla Hotels Inc. and The Mian Companies
Under negotiation:          Price and terms of payment

Adjourn to Closed Session
14.

RECONVENE TO OPEN SESSION

Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded or videotaped.
15.

ADJOURNMENT

All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande.  If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act.  To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2.  Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20.  The rebroadcast schedule is published at www.slo-span.org.